Office Administrator
The Company specializes in import wholesale, and distribution of asian food products to Japanese restaurants and grocery stores. You will be responsible for providing administrative support to ensure efficient operation of the office.
Salary
$ 42K-45K / year
Job Location
Carol Stream, IL
Type of employment
Full time
Language
English, Japanese
Work hours
8:00 AM - 5:00 PM
Remote Work
×
Industry
Import and Export
Visa Sponsor
NO
Posted
2 weeks ago
Job ID
#1528
Benefits
Competitive employee benefits package
(Insurance, Sick Leave, Paid Vacation etc)
Responsibilities and Duties
- Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.
- Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency.
- Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents.
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience.
- Keep track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
- Pay vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
- Assist colleagues whenever there is an opportunity to do so.
Qualifications
- Fluency in Japanese - Professional Working to Native Level.
- High school diploma; BSc/BA in office administration or relevant field is preferred
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills
- Knowledge of MS Office and office management software.
- Familiarity with office management procedures and basic accounting principles.
- Previous experience as an office administrator or in a similar role is ideal.
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