Export Documentation / Office Administration
The company is one of the world leaders in services for the production of textiles and apparel. You will be responsible for overseeing the day-to-day functioning of the office, ensuring that administrative processes run smoothly and assisting with export and accounting related duties.
Salary
$ 50K-55K / year
Job Location
Torrance, CA
Type of employment
Full time
Language
English, Japanese
Work hours
TBA
Remote Work
×
Industry
Import and Export
Visa Sponsor
NO
Posted
3 weeks ago
Job ID
#1570
Benefits
Competitive employee benefits package
(Insurance, Sick Leave, Paid Vacation etc)
Responsibilities and Duties
- Proofing shipping documents against shipping instructions and give instructions to forwarders and/or shippers
- Issue invoices and other required documents using the company system by entering the data from the shipping document
- Sort and distribute original shipping documents to clients/agents and to the bank by using the Letter of Credit
- Handling discrepancy notices or other banking related cases for payment/ documents/ Letter of Credit status
- Keep track of the status of shipments and/or documents
- Communicate with overseas offices and business partners such as suppliers, forwarders, shipping companies, as well as agents regarding shipping needs from the clients
- Basic administrative work such as emailing, answering a phone, and faxing
- Scanning and filing of the documents
- Check in and record packages containing original shipping documents
- General Ledger, Cash Receipts, and Payment entries using MS Dynamics GP
- Set up and send wire transfers by using online banking system
- Balance bank sheets
- Other duties as assigned.
Qualifications
- Fluency in Japanese - Professional Working to Native Level is a big plus.
- Proficient in Microsoft Office Suite (Word and Excel).
- Exceptional attention to detail.
- Ability to follow detailed procedures and instructions precisely.
- Ability to prioritize, multitask, and maintain excellent organizational skills.
- Ability to work independently while also demonstrating strong teamwork and collaboration skills.
- Verbal and written communication skills with a professional demeanor.
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