Office & Logistics Operations Coordinator
A Japanese trading company seeks an Office & Logistics Operations Coordinator.This position is responsible for providing administrative support as well as performing logistics functions including freight transportation arrangement, documentation processing,, inventory control, and providing customer service.
Salary
$ 48K / year
Job Location
Montvale, NJ
Type of employment
Full time
Language
English, Japanese
Work hours
9:00 AM - 5:30 PM
Remote Work
×
Industry
Import and Export
Visa Sponsor
-
Posted
19 hours ago
Job ID
#1594
Benefits
Competitive employee benefits package
(Insurance, Sick Leave, Paid Vacation etc)
Responsibilities and Duties
- Verify incoming and outgoing shipments and ensure the accuracy of logistics documents.
- Handle import/export procedures, transportation arrangements, and schedule management.
- Prepare and manage B/L (Bill of Lading), L/C (Letter of Credit), and customs-related documents.
- Track shipment status and communicate promptly with related parties, including customers, suppliers, carriers, and internal staff.
- Manage delivery and shipping schedules to maintain appropriate inventory levels.
- Communicate with customers via phone, email, or in person. Respond to inquiries, handle complaints, and adjust delivery schedules.
- Track shipments and provide prompt, professional support to maintain customer satisfaction.
- Handle incoming and outgoing mail, phone calls, and faxes. Organize documents, make copies, greet visitors, and perform other administrative duties as needed.
Qualifications
- Ability to effectively respond to questions from Management, Staff, clients, and the general public in English. Fluency in Japanes is a plus.
- Ability to apply concepts of basic algebra and geometry and to draw and interpret bar graphs.
- Ability to apply knowledge and sense of understanding to carry-out detailed written or oral instructions.
- Ability to analyze and use various documents (contracts, purchase orders, etc.).
- Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook, and PowerPoint and be able to design custom reports as necessary.
- Must be tactful, mature, flexible and able to successfully respond to multiple work pressures.
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