Export Documentation / Office Administration
This post is no longer available
The company is one of the world leaders in services for the production of textiles and apparel. You will be responsible for overseeing the day-to-day functioning of the office, ensuring that administrative processes run smoothly and assisting with export and accounting related duties.
Salary
$ 50K-55K / year
Job Location
Torrance, CA
Type of employment
Full time
Language
English, Japanese
Work hours
TBA
Remote Work
×
Industry
Import and Export
Visa Sponsor
NO
Posted
1 year ago
Job ID
#1570
Benefits
Competitive employee benefits package
(Insurance, Sick Leave, Paid Vacation etc)
Responsibilities and Duties
- Proofing shipping documents against shipping instructions and give instructions to forwarders and/or shippers
- Issue invoices and other required documents using the company system by entering the data from the shipping document
- Sort and distribute original shipping documents to clients/agents and to the bank by using the Letter of Credit
- Handling discrepancy notices or other banking related cases for payment/ documents/ Letter of Credit status
- Keep track of the status of shipments and/or documents
- Communicate with overseas offices and business partners such as suppliers, forwarders, shipping companies, as well as agents regarding shipping needs from the clients
- Basic administrative work such as emailing, answering a phone, and faxing
- Scanning and filing of the documents
- Check in and record packages containing original shipping documents
- General Ledger, Cash Receipts, and Payment entries using MS Dynamics GP
- Set up and send wire transfers by using online banking system
- Balance bank sheets
- Other duties as assigned.
Qualifications
- Fluency in Japanese - Professional Working to Native Level is a big plus.
- Proficient in Microsoft Office Suite (Word and Excel).
- Exceptional attention to detail.
- Ability to follow detailed procedures and instructions precisely.
- Ability to prioritize, multitask, and maintain excellent organizational skills.
- Ability to work independently while also demonstrating strong teamwork and collaboration skills.
- Verbal and written communication skills with a professional demeanor.
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